Club Management Software | Membership | Sports Academy - ClubSys

Features

Take a look at what clubsys offers you to make life easy for you. Forget about your club's administration process and concentrate on your members. We have divided the modules into different sections for easy understanding.


Scheduling	Members	Accounts


Smart Tools	Staff Management	Reports


Intelligent Analysis	Security	Support

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Scheduling .............................................................................................................................................................................................................................................

Online Registration	Members register online via the online registration page which is customized to match your existing website look and feel.

Member Schedule	Online registrations are synchronized and available for scheduling real time. You can schedule members based on the groups they are assigned to. Schedule members to different timeslots and different days based on the availability.

Member's Area	Members have access to their personal members area were in they make online payments, send support requests, manage their profile and more.

Multi Venue	Now ClubSys supports multiple location feature. Define the different venues were you conduct your activities and simply schedule your members to different venues.
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Member Management .............................................................................................................................................................................................................................................

Member's	Members profile can be easily managed using this module. You can assign groups to members based on their age, skill level etc. Disable/Enable members, view the schedule, payments, progress in one click.
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Accounts .............................................................................................................................................................................................................................................

Multi Payments	We offer wide range of payment methods like Cash, Cheque, Credit/Debit cards, Bank Transfer and more.. Members can use their member's area to pay online via the fully customized and simple payment gateway.

Fees Management	Different fees can be setup for each programs and each terms. Discounts like sibling, family discounts and many more can be created aswell.

Invoice/Refunds	Transfer fees between members or swap between programs, issue credit notes/debit notes, print barcoded/QR code invoice/receipts.

Cash Box	Get instant payment summary per day or between date range. You can also see the payment collections per staff , if you are dealing with multiple staff collecting money from members,
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Smart Tools .............................................................................................................................................................................................................................................

Availability	View real-time schedule availabilty spread over the weeks in a nice table format, view the overloaded groups, view the complete availability chart for all groups.

Search	We have the state of the art search engine integrated with ClubSys to easily search your club members. You can search by name,contact number, email and many more.

Smart Mail	Clubsys is incorporated with a bulk email system to send emails to members by selecting recipients by different criteria's.

Smart SMS	Reach your members quickly by sending bulk sms via ClubSys Smart SMS module. Send SMS promotions, Notify your members with latest news alerts of your club and much more...
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Staff Management .............................................................................................................................................................................................................................................

Instructors	Create unlimited users/instructors/coaches and set access privilege to them. Each staff member will get a seperate login to manage clubsys based on the access level assigned to them. ClubSys also offers a complete log/records of all actions performed by the staff , by this you can trace what each staff member is doing on the system.

Staff Schedule	Schedule all your staffs to each timeslot / group and print the report everyday to see which staff is managing which group/members.
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Smart Reports .............................................................................................................................................................................................................................................

Custom Reports	More than 50+ type of customized reports like Outstanding payments, Daily Cash Box, Group Payment, Group Report etc. On top of the reports that is incorporated with ClubSys we can custom genereate reports according to your requirements. All reports can be easily exported to microsoft excel in just one click.
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Safe & Secure .............................................................................................................................................................................................................................................

Security	All transactions carried out in ClubSys are secured with 256-bit encrypted connection from Comodo online security.

Trace Log	As a security measure every action staff performs is recorded in ClubSys. You can filter the records by staff or between dates.

Automatic Backup	Worried of data loss ? Not anymore with ClubSys your data is always safe and secured. Scheduled backups are triggered every week.

Access Rights	Control on what staffs has access to by setting up different access levels.
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Intelligent Analysis .............................................................................................................................................................................................................................................

Club Performance	Our intelligent Club Performance Analysis report gives you a complete statistics of the club like Financial Analysis, How Did You Knew About Us?, Age Group, Gender Statistics, Schooling Info, Nationality etc.
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Customer Support .............................................................................................................................................................................................................................................
Excellent Support	Support is where people tell us that some software providers fall down. Our customers tell us that we listen, and we're friendly. As you would expect, we provide full support in normal office hours, and emergency support for the whole time your practice is open. Finally, ClubSys is a living system, constantly being refined and developed. We actively listen to you about the way you work, and the way you use the system, and will provide system enhancements at no extra cost where your suggestions are viable for a large proportion of the user base.

Knowledgebase	Finding the right information at the right moment can be a challenge for both your customers and your employees. Our knowledge base, helps you accomplish both goals in order to achieve increased productivity.